medikit supports practices and clinics by streamlining internal communication. Its partner, 4mis GmbH, offers Personal-Planer, a well-established solution for staff scheduling. Together, these two specialists have created a technical interface that combines the strengths of both platforms, bringing the best of both worlds into one seamless experience.
Anyone in HR or scheduling knows the drill: available staff are found, shifts are assigned, everyone’s informed, and things seem under control. Until they’re not. A team member calls in sick. Another wants to swap a shift, and they have already discussed it with a colleague. The phone doesn’t stop ringing. What once looked like a well-planned week quickly turns into a logistical nightmare. That carefully crafted schedule? Pretty much in the bin. This is where Personal-Planer steps in with always up-to-date, digital schedules. And thanks to medikit, the administrative hassle is reduced to an absolute minimum.
Intelligent workforce management is essential for high efficiency. It helps avoid staff shortages, prevents burnout or overload, and ultimately enhances patient care. Dr. Volker Kluthe, a dentist at blendent Zahnärzten in Paderborn and a loyal medikit user since 2017, understood this early on. With an interface between medikit and Personal-Planer available, the solution was obvious. Personal-Planer was introduced to the practice in 2019.
Smarter staff scheduling
Personal-Planer provides a powerful all-in-one tool for employee management, time tracking, and shift planning. Sharing the duty roster with the team? medikit makes it effortless: Employees receive their personal schedules via medikit’s messaging tool—straight to the medikit app on their phone. As a modular, web-based system, Personal-Planer requires no installation and is instantly ready to use. Need to scale? No problem. You can easily expand the tool as your practice grows. Integrate multiple time-tracking terminals and manage all departments across various sites in one central system, anytime and from anywhere.
Simon Tropea, Executive Sales Manager at 4Mis GmbH, the company behind Personal-Planer, shares a forward-looking vision: “We firmly believe that the tech innovations we create today will solve tomorrow’s challenges. That’s why we’re continuously expanding our module portfolio and pushing the boundaries with new solutions. Our technology evolves alongside our clients, every step of the way.”
Vacation planning made easy
The vacation planner’s booking data, combined with workday rules stored in the digital personnel file, forms a solid data foundation for all Personal-Planer modules. Its clean, intuitive interface makes requesting and managing time off simple and secure. Employees can submit vacation requests digitally, log sick days, track approval status, and view the team’s shared vacation calendar, complete with clear flags for any coverage conflicts. That means less stress for HR managers and more focus where it’s needed most: on delivering great care every day.
Time tracking, payroll & communication
“Personal-Planer has made vacation planning so much easier for us. Before, we managed everything in Excel. Now we have a clear overview of who’s off and when, and the planning process has become a whole lot smoother,” explains Dr. Volker Kluthe.
But it doesn’t stop at vacation planning. Within the time-tracking module, working hours and breaks are logged precisely, payroll calculations are optimized. Communication with the entire team happens instantly and seamlessly via medikit.
User synchronization
Here’s a real game-changer: Employees only need to be managed in one of the two systems. Thanks to the interface, user data syncs automatically, saving time, reducing calls, and costs. This ensures staffing levels match actual needs, labor costs stay aligned with workload, and you always have full visibility.
“Before we implemented Personal-Planer, we posted shift plans on a bulletin board. The medikit interface made the publishing of schedules much easier.”
Katharina Busch
Practice Administrator
blendent
Simplified workflows with medikit
medikit brought even more day-to-day relief to the team at blendent, says Dr. Kluthe:
“medikit has simplified our workflows in many ways. For example, we use the ‘Tasks’ feature to manage our daily routines in the practice. All checklists are stored and ready to go, like prepping treatment rooms in the morning and evening, or doing regular rounds to disinfect door handles. Especially in times like these, that kind of structure is essential.”
“medikit has simplified our workflows across the board.”
Dr. Volker Kluthe
Dentist
Dental practice blendent
Benefits of the medikit & Personal-Planer interface
The combined power of these two tools creates a more efficient, transparent infrastructure. Less administrative juggling, more smart organization and planning. That means time and cost savings, smoother operations, and a positive team dynamic, something every patient can feel. Ideally, you’re always one step ahead, thinking about smart solutions before they become urgent. That way, when your practice grows, you’re already set up for success.
